Record a returned or bounced check using an expense - Bounced Checks in QuickBooks Desktop Pro: Instructions

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What to do if your check bounces and your bank account has non-sufficient funds - Step 1: Enter the bounced check as an expense

 

Important : This will reduce your bank account by the amount of the bounced check. The invoice where the bounced check came from will be marked unpaid. Note : QuickBooks also creates a journal entry to reverse the payment.

To see its details, double-click on the journal entry. Need to make changes or updates to your accounts or subscriptions? Visit the Account Management Page. QuickBooksHelp Intuit. QuickBooks for Windows Important : Record Bounced Check feature can only be used in single-user mode and only applies to check payments done through the Customer Payment window. Select Transactions tab, then choose Received Payments. Double-click the payment you want to record as NSF. On the receive payments window, select the Record Bounced Check icon on the Main ribbon tab.

Note : The check must not be waiting to be cleared in the Undeposited Funds account, as it would have to have cleared the bank in order to bounce.

In the Manage Bounced Check window, enter the following information, then select Next. Note : All these fields are optional. For example, you may see: The following invoices will be marked unpaid The following fees will be deducted from your bank account. This invoice will be created for the fee you want to charge your customer.

Select Finish. Option 2: Manually record bounced check Create an item and income account for tracking bounced checks and their associates charges. Important : This only needs to be set up once, if you've done this before, proceed to step 2.

Create a journal entry to reverse the original payment. Enter a note in the Memo column describing the transaction. There is an easy way to handle bounced checks in QuickBooks Desktop Pro you receive from customers as invoice payments. This method also works to handle bounced checks in QuickBooks Desktop Pro that are received as payments in sales receipts. It also lets you enter any bank service fees assessed by your bank.

You can then create a new invoice for these fees to give to the customer who bounced the check. This terrific feature lets you easily deal with a situation that often caused many headaches when it occurred. Then find or navigate to the specific customer payment you received that contains the bounced check. Display that received payment within this window.

Alternatively, type the date directly into the field.